Széchenyi 2020
Budapesti Corvinus Egyetem ×

Outgoing students – internship

Coordinator

Vattay Zsófia zsofia.vattay@uni-corvinus.hu Hallgatói Szolgáltatások / Hallgatói ügyek / Hallgatói mobilitás
Nemzetközi koordinátor (ügyintéző) / International Coordinator (Associate)
E épület, 159
Phone: +36 1 482 5025 • Ext: 5025
The purpose of the programme is to assist in acquiring skills necessary in the labour market and in the understanding of the economic and social culture of the host country by spending a certain period at the foreign organisation.  

1) The student is a Hungarian citizen or studies for a degree at the Corvinus University of Budapest.

2) Language proficiency of min. B2 level in the working language of the applied internship.

3) Min. 1 closed active semester.

4) A place confirmed to host the applicant. (The only exception is graduate students who may not have found a host organisation due to the urgency of submitting the application before receiving the absolutorium. Finding a host organisation is the responsibility of the student (see below for details).

5) The student has a minimum of 2 unused Erasmus+ months.

6) The applicant student has not received the absolutorium yet (it is applicable when the student wishes to participate in the internship after receiving the absolutorium, too).

7) According to the Erasmus+ regulations every Erasmus+ internship completed before the absolutorium has to be included in the student’s diploma supplement. This rule also applies to those students who do a voluntary internship in the framework of the Erasmus+ programme that is not mandatory to their studies at CUB. Regarding this matter please always contact the cognisant student registration Officer and/or internship coordinator.

1) Possible duration of the mobility: 2 to 12 months.

2) A min. of 30 working hours/week shall be completed.

3) The host country shall be one of the following Erasmus+ countries: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Greece, the Netherlands, Croatia, Ireland, Iceland, Poland, Latvia, Liechtenstein, Lithuania, Luxembourg, Macedonia, Malta, Great Britain, Germany, Norway, Italy, Portugal, Romania, Spain, Sweden, Slovakia, Slovenia, Turkey.

 – Students wishing to participate in an internship in a country other than the above, may apply for a Campus Mundi grant. Its condition is to first submit the internship application online in Mobility Manager and via e-mail to the institutional Erasmus+ internship coordinator. For further information about application, see point IV. below.

4) Scholarship:

a) In an Erasmus+ country:
    – Erasmus+ grant: ATTENTION! Grants are subject to the current status of the institutional Erasmus+ budget and to the contracting order.
    – Campus Mundi grant: We kindly draw your attention to the fact that from March 2019 Campus Mundi scholarship is not available any more regarding internships done in an Erasmus+ country. Naturally, students who do an internship in an Erasmus+ country can still apply for Erasmus+ scholarship. I.e. Campus Mundi scholarship is available solely in non-Erasmus+ countries.

b) In a non-Erasmus+ country: Students need to apply for Campus Mundi scholarship. Its condition is to first submit the Corvinus application online in Mobility Manager and in printed form in Room No E.159. For further information about application, see point IV. below. For more information please visit the CUB Campus Mundi website.

5) For the 12 months following the receipt of the absolutorium, students may participate in the programme, nevertheless, the application shall be submitted before receiving the absolutorium.

a) For students graduating in the Fall semester, the application deadline is uniformly January 30 of the given year / min. 30 days before the start date of the internship if the mobility starts before 1 March of the given year. For students graduating in the Spring semester, the application deadline is uniformly 30 June of the given year /  min. 30 days before the start date of the internship if the mobility starts before 30 July of the given year.
b) There are two types of Erasmus + internships: pre-graduate and post-graduate. The former begins before graduation and must end before graduation. The latter begins after graduation and must be completed within 12 months of graduation (or earlier, depending on the duration of the current Erasmus + project and the student’s remaining eligible Erasmus + days).
c) In the case of a traineeship which starts before graduation and ends after graduation, the traineeship has to be divided into two different mobilities: one before graduation and one after graduation. In this case, two applications must be submitted! It is very important that since the pre-graduate and post-graduate sections are considered to be two separate mobilities, they are subject to the Erasmus+ regulations, according to which both of them must be min. 60 days long.

6) It can be an internship mandatory for the studies or a job/internship completed by personal ambition.

     – If the student wishes to complete the internship obligatory for his/her studies abroad, he/she can get information about its acceptability and recognition from the Institutional Internship Coordinator and/or from his/her Student Affairs Officer. The Erasmus+ internship coordinator may help only in Erasmus+ related questions.

7) Application for grant is possible in the case of volunteer and payed positions, too. The level of salary provided by the host organisation does not affect the amount of the grant. The grant is a fixed amount determined by the European Commission in advance by semester and country.

8) Each student has 12 Erasmus+ months per study cycle (bachelor, master, doctoral).

          – This 12 month includes previously completed partial training and internship mobility periods within the present study cycle of the student.

          – The 12 months shall include former zero grant status Erasmus+ days (e.g., participation in Campus Mundi), too.

          – Previously completed LLP mobility shall also be included, even if zero grant was provided.

9) Activity of Assistant Professor mobility shall be considered an internship, too.

10) Students shall be entitled to receive the study grant or other loan provided by their home institution during the period spent abroad, too.

11) The student shall have an active student status throughout the whole Erasmus+ mobility period. The student shall register for the active status for a given semester even if the internship overlaps with that semester for a single day only. The only exceptions are Summer internships (Erasmus+ mobility may not overlap with the official end of the Spring semester and the official beginning of the Autumn semester, either) and internships done after receiving the absolutorium. Otherwise, the whole Erasmus+ grant shall be repaid. 

Please finalise your application in  Mobility Manager, and then submit your application documents via e-mail to the Erasmus+ internship coordinator (see below for the contact), whether you travel to an Erasmus+ country or not.

12) Please be noted that the following organisations are EXCLUDED from the Erasmus+ programme:

  • European Parliament
  • European Council
  • Council of the European Union
  • European Commission
  • Court of Justice of the European Union (CJEU)
  • European Central Bank (ECB)
  • European Court of Auditors (ECA)
  • European External Action Service (EEAS)
  • European Economic and Social Committee (EESC)
  • European Committee of the Regions (CoR)
  • European Investment Bank (EIB)
  • European Ombudsman
  • European Data Protection Supervisor (EDPS)
  • Interinstitutional bodies 

 IV. APPLICATION:

1) Applications shall be submitted online in Mobility Manager and the application documents may be submitted to the Erasmus+ internship coordinator via e-mail (contact see below).

2) While submitting the online application please pay much attention to the following things :

a) We kindly draw your attention to the fact that the Mobility Manager online system has different platforms for internship and partial study applications. Please make sure not to mix them up.
    – Internship: http://corvinus.mobilitymanager.hu/szakmaigyakorlat 
    – Partial study: http://corvinus.mobilitymanager.hu/hallgato 

b) In case you have a preceding Mobility Manager registration (even for internship or for partial study) you’ll need to make a new registration. You can use your previously given e-mail address but a new password will be needed otherwise the system won’t consider your log in as a new registration. Please make sure to use an e-mail address that you regularly check.

3) Application documentation: 

a) Mobility Manager data sheet in printed, signed, color-scanned form (after printing on the last page data on former Erasmus+ participation are deleted due to a system error, so please fill them with hand)

b) Europass CV in Hungarian + in the working language of the internship.

c) Letter of Motivation in Hungarian + in the working language of the internship.

d) Copy of the language exam certificate / document(s) confirming the language proficiency. – Proficiency of a minimum of B2 level in the working language of the internship is expected.

e) Letter of Acceptance: Solely those students are exempt from submitting a Letter of Acceptance as part of their application who will start their Erasmus+ internship and will look for a placement only after graduation, but must submit their application before graduation. They are requested to provide the Erasmus+ internship coordinator with the Letter of Acceptance as soon as they have found their placement. It must be sent to the coordinator via e-mail at least one month prior to the start date of the internship. It must be printed on company letterhead, signed in blue ink and stamped by the host organisation. Please make a color-scan/photo of the document.

4) Application deadline
a) In case of internships before graduation: At least 30 days before the start date of the internship.
b) In case of internships after graduation: For students graduating in the fall semester, the application deadline is uniformly January 30 of the given year / min. 30 days before the start date of the internship if the mobility starts before 1 March of the given year. For students graduating in the spring semester, the application deadline is uniformly 30 June of the given year /  min. 30 days before the start date of the internship if the mobility starts before 30 July of the given year. 

5) We can accept applications from students having a host organisation only. It shall be confirmed by attaching the Letter of Acceptance which is printed on the company-headed paper, signed and sealed to the application documentation. (The only exception to having a host organisation upon application is graduate students who may not have found a host organisation due to the urgency of submitting the application before receiving the absolutorium and wish to use their Erasmus+ option not immediately after graduation but at some later time within 12 months following it.)

ATTENTION! Grants are subject to the current status of the institutional Erasmus+ budget and to the contracting order.

Below we inform you about the documentation procedure related to Erasmus+ internship mobility. Please read ALL sections of this information carefully. Templates of all documents and other useful material can be downloaded from the ‘Important documents’ section at the bottom of this page.  

It is very important that you start your pre-mobility duites at least 30 days before the start of the internship! Corvinus University shall not be liable for any adverse consequences arising from non-compliance with the deadline, which may lead to a shortening of the supported period and a reduction of the scholarship.  

1) According to the Erasmus+regulations every Erasmus+ internship completed before the absolutorium has tobe included in the student’s diploma supplement. This rule alsoapplies to those students who do a voluntary internship in the framework of theErasmus+ programme that is not mandatory to their studies at CUB. Regardingthis matter please always contact the cognisant Student Registration officerand/or internship coordinator.

2) The student shall have an active student status throughout his/her mobility period. The student shall registerfor the active status for a given semester even if the internship overlaps withthat semester for a single day only. The only exceptions are Summer internships (Erasmus+ mobility may not overlap with the official end of the Spring semesterand the official beginning of the Autumn semester, either) and internships done afterreceiving the absolutorium. Otherwise, the whole Erasmus+ grant shall berepaid. Please check whether your student status complies with the Erasmus+rules according to the above.

3) Full completion of the data sheet (excelfile) and its submission to the Erasmus+ internship coordinator to via e-mail.

4) Completion of the online language test inthe language of the internship. Its link shall be sent by the coordinator fromthe Online Linguistic Support system following the submission of the datasheet. It shall be sent by e-mail. Please check your spam and promotionfolders, too, in case your e-mail account assigns it there. It shall becompleted as soon as possible because the result of the test must be includedin the grant contract.
– If the student performs the internship in his/her own mother tongue, no languagetest has to be completed.

5) Sending the Letter of Acceptance to the Erasmus+ internship coordinator via e-mail. It must be printed on company letterhead, signed with blue pen, stamped and color scanned/captured.

6) Sending the European Health Insurance Card (blue plastic card) to the Erasmus+ internship coordinator via e-mail. Please send a photo of that side of the card on which your personal data areindicated.

7) Taking accidentinsurance and liability insurance to coveryou at the location of the internship for its whole duration. Please send thescanned insurance policy (policies) in e-mail for. Theinsurance policy number(s) shall be included in the grant contract. Theinsurance policy shall contain the following data: name of the insured person,beginning and end of the covered period (it shall cover the whole mobility),content of the insurance package (accident and liability), insurance policynumber / client identification number. What is a liability insurance for: Anymaterial demages caused by the trainee at the host company shall be covered bythe insurance (e.g.: the student accidentally breaks a professional tool ofhigh value and the insurance company meets the costs instead of the student)


Insurance can be taken and confirmed in the following ways:

a) You take it at an insurance company,sending the policy to the Erasmus+ internship coordinator by e-mail.

b) The host organisation provides insurance to you. It shall be indicated in Table C of the “Before the mobility” sectionof the Training Agreement!

c) There is an insurance attached to yourbank card. Please request for a confirmation to this effect from your bank,including all the necessary data mentioned above (name of the insured, coveredperiod (it shall cover the whole mobility), content of the insurance package(accident and liability), insurance policy number / client identificationnumber / bank card number). Bank card-related insurance covers only 30/60/90days in most cases. If it does not cover your whole mobility, please attach an official declaration (with date and signature, in scannedform – template can be downloaded from the ‘Important documents’ section below) and send it by e-mail together with the confirmation issued by thebank/insurance company.

d) The recommended partner of ESN(Erasmus+ Student Network) is dr. Walter insurance company where liabilityinsurance can be taken together with the accident insurance or separately,too:
    – Dr. Walter health+liability insurance
    – Dr. Walter liability insurance

 

8) Filling in, signing (with blue pen!)the Before the mobility part of the Training Agreement (page 1-2 of the document), then get it signed (with blue pen!) and stamped by the host organisation. After this, please send it to the Erasmus+ internship coordinator via e-mail. Only a color photo / scanned image can be accepted to display the original blue pen signature + stamp. The signature within Cprvinus is arranged by the Erasmus + coordinator.  
The Training Agreement is not a prerequisite for contracting but is one for thescholarship transfer, so please conclude it as soon as possible.

   a) Data at the top of thefirst page shall be completed.

   b) Table A and Table C shallbe completed by the employer.

   c) Table B shall be completedby you. The home institution (CUB) does not provide either accident orliability insurance so please put “No” everywhere.

   d) In Table B, you shallcomplete only the sub-tables 1 or 2 or 3 depending on whether you complete anobligatory internship (1) a voluntary internship (2) or a internship aftergraduation (3) abroad. In the case of an obligatorytraineeship, please use the dedicated TA template (downloadable from the ‘Important documents’ section –see below).

    e) How to manage the TA: 1. Download thetemplate from the ‘Important documents’ section (see below) – Make sure to use the proper template(academic year + voluntary/compulsary traineeship)!, 2. Fill in every point ofthe Word document that you have to fill out, 3. E-mail the half-completed worddocument to your employer to fill in the missing sections., 4. The host companyprints the document, signs it, dates it with a blue pen and stamps it., 5. Youremployer sends its color scanned version to you by e-mail. 6. You print, date and sign the document inblue ink., 7. Deliver your TA to your Erasmus+ internship coordinator by e-mail., 8. Signature within the Corvinus Universitywill be arranged by your coordinator.

9) Erasmus+grant contract: Prerequisites for the grantcontract are: excel data sheet, online language test, accident + liability insuranc. Letter of Acceptance. Following their submission,your coordinator prepares your grant contract and send it to you bye-mail. Please read it carefully and check the data. Please indicate anynecessary corrections in due time. 3 copies of the contract printed, attachedtogether, dated and signed in blueink by you shall be submitted to your coordinator at least 2 weeks before your travelling. Since no contract may beconcluded with a retroactive effect, the contract shall be signed by you andthe responsible persons of the University on the starting day of the mobilityat the latest. Please remember that signature by the University may take one ortwo weeks so please startperforming the above tasks not later then 30 days prior to the start date of your internship indicated in the Erasmus+ grant contract.

The student shall be responsible for theconsequences of not complying with the deadline, including the shortening ofthe covered period and the reduction of the grant in case.

10) Paymentof the Erasmus+ scholarship: The grant maybe transferred only following the fulfillment of all the points above. The Erasmus + scholarship is paid in EUR, in one amount (100% pre-financing). This is why it is important that you meet the above deadlines, because this is the only way we can ensure that your scholarship arrives in your account by the time you travel, if possible. Please calculate the time required for administration and transaction, and, if necessary, be prepared for the need for self-financing in the initial period.

a) The Erasmus + scholarship will betransferred through the Neptun system in EUR.

b) The support can only be transferred to abank account number that is registered in Neptun. It is the student’s duty andresponsibility to record the correct bank details in Neptun!

c) Please be sure to enter the same bankdetails (IBAN code account number, currency, name of the bank, address ofthe bank, BIC/SWIFT code of the bank) in Neptun as you provided in the exceldatasheet for the grant contract.

d) Please enter your bank details in Neptunas soon as possible, as it is beyond our capacities to check them. Thetransfer will automatically go to the bank account set in Neptun. Even if thisis not the same bank account number that you provided in the excel datasheet,because the transfer is generated by the Neptun system.

e) If you have not opened an account yet /plan to open an account abroad, you can indicate it in the excel data sheet(“Bank account will be opened later.”). In this case, the scholarshiptransfer will not be initiated until you notify your Erasmus+ InternshipCoordinator that you have opened the account. After having opened the new bankaccount, please immediately register it in Neptun and notify your coordinator,too. You should inform your coordinator in e-mail by re-submitting the updated version of the Excel datasheet including all the bankdetails.

f) As the scholarship will be transferred inEUR, it is recommended to have a EUR account.

g) The account number must be indicated withthe IBAN code, but please make sure not to use any special characters (e.g. dash:  ” – “), also please avoid entering space. It means, the bank account number should look like as follows: HU70123456781234567812345678 (and NOT like this: HU70-12345678-12345678-12345678, also NOT like this: HU70 12345678 12345678 12345678).

h) It is important that the account number to which you are requesting the Erasmus+ scholarship to be transferred is set as the default. If you are waiting for another transfer (e.g. a study grant) to another account number, also recorded in Neptun, the default setting must always be changed according to the due date of each transfer. 

i) The bank account number in Neptun can bechanged or a new bank account number can be added to the old one asfollows: (You can also find a more detailed guide in the “Important documents” section).

        1. Finances >Settings > Bank accounts > Add bank account number (tick the foreign box)

        2. Enter the IBANcode bank account number (tick the IBAN section) and the BIC / SWIFT code ofthe bank (and, if Neptun allows, the name and address of the bank)

        3. It is very important to set theaccount number as your default account number otherwise your scholarship cannotbe transferred to it.

        4. Press save(after that it will be active. If you need to change, you can correct the databy clicking on the + sign beside it).

 

11) Grant categories to be provided aredescribed on the website of Tempus Public Foundation (only in Hungarian).

   a) Socialgrant (+ €100/month): 
         – Call for applications for social grant forErasmus+ internship students
         – Submission deadline: one month before themobility at the latest
         – The application form shall be requestedfrom the coordinator in e-mail.

   b) Supplementarygrant for students living with a permanent illness / disability:

– The amount awarded may vary by student.The decision is taken by Tempus Public Foundation involving a medical expertgroup.
– Applications may be submitted twice a year, usually around 24-25 of May and of October.Calls for applications are shared beforehand, however, if you are concerned andwish to apply, you should inquire about it with your coordinator in due time.          
– Award decisions are usually taken by the end of July for applications submitted in May andby the end of December for applications submitted in October.          
– You should apply only if there is time to amend the Erasmus+ grant contractupon the taking of the decision (end of July/end of December) because thesupplementary grant becomes valid by the amendment of the contract and may betransferred following it only. The amendment of the contract may consume asmany as 3 to 4 weeks since the amended contract shall be sent by post fromabroad and then signed by CUB. So this support is worth applying only if thegrant contract is in force by the end of August/end of January at least (with aview to the included mobility closing date) so that sufficient time be left foramendment following the decision.           
– Since the amount awarded necessitates an item-by-item statement, invoices andreceipts of each expenditure incurred in relation to the illness shall be kept.


So we recommend thatyou start completing your tasks 30 days before the travelling at the latestwhen you already have your host organisation. Otherwise, you cannot keep thedeadline and lose a part/ the possibility of your Erasmus grant.

Conditions for contracting:
– Letter ofAcceptance (at least in electronic format)
– Accident and liability insurance
– Data sheet
– Online language test

 

Conditions of transferring the grant:

– Conclusion of the grant contract (signedby You and the representatives of the university)
– Letter of Acceptance
– Training Agreement
– EU health insurance card (except if you are not an EU citizen)

 

1) When starting your internship, please send a scanned version of the Certificate of Arrival containing the date of your starting printed on company-headed paper, issued, signed and sealed by your employer to the Erasmus+ intersnship coordinator via e-mail. Submission deadline: within one week following the starting of mobility at the latest.

2) Please check that your student status complies with Erasmus+ rules: students still studying should have an active student status (students having their absolutorium are an exception of course).

3) Prolongation:

a) If in the meantime you and your employer agree to continue employment and you wish to prolong your mobility, please indicate your intent of prolongation to your Erasmus+ coordinator by e-mail. Since the amendment of the contract consumes some time, its deadline is one month before the closing date of the mobility determined in the original contract at the latest. If the institution’s grant budget and the available max. 12 Erasmus+ months make it possible and if the prolongation does not exceed the max. 12 months following the receipt of the absolutorium and the closing date of the Erasmus project of the current academic year, we may provide financial support for the extra period, too.

Tasks necessary for prolongation:

b) A new Letter of Acceptance which is printed on the company-headed paper, signed and sealed, similar to the previous one shall be required by which the employer confirms your further employment. It shall contain the new prolonged closing date. Itshall be submitted to the Erasmus+ internship coordinator electronically, via e-mail (colorful scan/photo). We pay the supplementary grant only after the receipt of the new Letter of Acceptance.

c) The section “During the mobility” of the Training Agreement (page 3 of the document) shall be completed in agreement with the host organisation, printed in one copy and signed in blue ink (by you and the host organisation which shall seal it; signature by CUB shall be administered by your coordinator) and send it to your coordinator via e-mail (colorful scan/photo). We pay the supplementary grant only after the receipt of the document.

d)  Your accident and liability insurance shall be prolonged or a new one shall be taken for the extra period. Either option shall be confirmed by a contract or policy issued by the insurance company. It shall be send by e-mail to your Erasmus+ coordinator.

e) Completing the above detailed tasks necessary for prolongation, your coordinator prepares your amended contract sends it to you by e-mail. You shall submit 3 signed, original copies of it to the Erasmus+ Office by post. Since you shall be abroad by this time, you may submit it by post only which further slows down the process. Contracts may be amended during the validity of the original contract only (and not with a retroactive effect!) which ends on the original closing day of the mobility. It means that you shall have complied with the above tasks, the amended contract signed by you shall have been received by the Erasmus+ Office and the representatives of the University shall have signed the amendment by that time. For completing all this in time, it is imperative to comply with the above deadline (please start the prolongation process at least one month before the original closing date of your mobility). Otherwise we may not be able to consider your application.

f) Afterwards, if the institutional grant budget makes it possible subject to preliminary consultation, we pay the supplementary grant you are entitled to for the prolonged period to you.

g) Please log in to  Online Linguistic Support system where you completed the online language test before travelling (you may request a new password by e-mail if you forgot the original), and change the closing date of your mobility according to the prolongation so that OLS does not send a language test to you before its due time.

1) Please have the section “After the mobility” of the Training Agreement (page 4 of the document) completed, signed in blue ink and sealed by your employer and send a color scanned copy to your Erasmus+ coordinator via e-mail. Its deadline is two weeks following the end of the internship at the very latest. It shall confirm the effective length of your stay abroad, too, which shall be compared to the number of days supported given in the grant contract. If your employer confirms a period shorter with more than 5 days, you shall have a pro-rata repayment obligation for the unused days. If the number of confirmed days does not reach the 60 days required as a minimum in the Erasmus+ internship programme (please remember that all months are considered as having 30 days in the Erasmus+ programme), you shall repay your whole grant. 
The submission deadline of the document is two weeks following the end of the internship at the latest.

2) The Online Linguistic Support system shall automatically send you a 2nd language test to be completed by you within 1 week as a maximum. Please check your spam and promotion folders, too.  If you cannot find this e-mail, please log in directly to the OLS site (you may request a new password by e-mail if you forgot the original) and complete the 2nd language test. Please inform your coordinator in e-mail about the completion because the system does not send a notification about it. 
– Deadline: two weeks following the end of the internship at the latest.
– If you passed the C2 level at the first language test, no second language test should be completed, and the system shall not send you the link.

3) You shall receive a link by e-mail to the so-called EU survey. Please complete it within one week as a maximum and notify your coordinator about completion. Please check your spam and promotion folders, too. The e-mail shall be sent from replies-will-be-discarded@ec.europa.eu. 
– Deadline: two weeks following the end of the internship at the latest.

4) Please write a report on your Erasmus+ internship mobility, which we can upload to the University website. The purpose of the report is to help future Erasmus+ students with ideas, advice, and share useful information and knowledge with the citizens of the university. Reports should be sent to your Erasmus+ internship coordinator by e-mail in DOC, DOCX or PDF format. You may find the template of the report and a guide to the filling among the ‘important documents’ below.
– Deadline for submission: within two weeks after the end of the mobility. 


Letter of Acceptance_template
Declaration on accident and health insurance
Certificate-of-arrival_template.2af.doc
Bank account settings in Neptun_guide
Training Agreement for compulsory internship 2020-2021
Training Agreement 2020-2021
Confirmation of Completion – TA after the mobility – 2020-21
Erasmus+ internship report_template
Erasmus internship report_instructions for completing
datasheet for Erasmus+ internship grant contract
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